When all is said and done, the shortest answer to Phyllis' question is to change the Comment Text style to reflect how you want the comments to appear. This may be true in some versions of Word, but it is not true in the latest versions-modifying the Balloon Text style has no effect on how your comments are displayed. Some readers also reported that you could change the Balloon Text style and it would affect how comments are displayed. This is the body of the actual comment, as already noted earlier in this tip.

So, we can only conclude that this style is one not currently used in Word. Since there is nothing called a 'comment subject' that we could locate, you would think that this might change the font used to display the name of the person who inserted the comment. Comment references (and thus this style) are only used if you are viewing your document in Draft view. Open the word processor of your choice and press Ctrl+V (on Windows) or Command+V (on Mac) to paste the text from the clipboard. This style controls how the comment is referenced and numbered in the main body of the document. These styles control different elements of the comments: There are, in reality, three different styles you may want to modify, following the same steps as just outlined.

Click on OK to close the Modify Style dialog box.Īt this point, any comments in your document should reflect whatever formatting you specified in step 10.

Using the controls in the dialog box, specify how you want your comment text to appear.

The Modify Style dialog box for the Comment Text style. Word displays the Modify Style dialog box.

Hover the mouse pointer over the style name, and then click on the down-arrow that appears at the right side of the style name.

Scroll through the list of styles until you see the Comment Text style.

Click OK to close the Style Pane Options dialog box.

Using the Select How List is Sorted drop-down list, choose Alphabetical.

Using the Select Styles to Show drop-down list, choose All Styles.

Excel displays the Style Pane Options dialog box.

Click Options at the bottom of the pane.

2Ĝlick the small icon at the bottom-right of the Styles group.

To change how the text in your comments are formatted, follow these steps: Change the way the style is defined, and you change how your comments appear. She wonders if there is a way to change the default font style and size for the comments.Īs with many other formatting-related issues in Word, you can control how your comments appear based on built-in styles.

The Modify Style dialog box will be displayed.Ĭhange the font size to the required size, click New documents based on this template and click OK.įind details of our Microsoft Word training in the London area or our Microsoft Word training in Dorset, Wiltshire and Hampshire.įind details of our Microsoft Word training in the Sydney area of Australia.Phyllis has been using the Comments tab (on the Review tab of the ribbon) to correct student papers for her class. Now right-click the name of the Footnote Text style and click Modify. Your Styles pane will now show a lot longer list of styles. You may also want to change the sort order from As recommended to Alphabetical. Change the Select styles to show dropdown from Recommended to All styles. The Styles Pane Options dialog box will be displayed. If you cannot see Footnote Text in the list of styles, click the Options link in the bottom right corner of the pane. To set the default font size for footnote text, on the Home ribbon, in the Styles group, there is a small square button in the bottom right corner below the Change Styles button – the dialog box launcher.Ĭlick that button, or press its shortcut combination Ctrl+Alt+Shift+S. I was asked by a client how she could change the default font size of her footnotes.

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